Oklahomans for Criminal Justice Reform, Inc. is committed to protecting the personal information that you provide and entrust to us when using the Oklahomans for Criminal Justice Reform Site. This online privacy statement (the “Privacy Statement”) describes how we treat all user data collected by Oklahomans for Criminal Justice Reform during your visit to the Oklahomans for Criminal Justice Reform Site, both technical data that is automatically collected and voluntarily submitted data. For purposes of this Privacy Statement, the “Oklahomans for Criminal Justice Reform Site” is the website whose home page is www.okjusticereform.org. This is not the privacy statement applicable to websites linked to and from the Oklahomans for Criminal Justice Reform Site. See also “Third–Party Functionality” to learn about third–party optional functionality that appears on the Oklahomans for Criminal Justice Reform Site.
Oklahomans for Criminal Justice Reform may occasionally update this Privacy Statement. We will post any changes on this web page, so be sure to check back periodically. If we do make material changes, we will post a notice on our home page that the Privacy Statement has been modified and provide a link to the revised Privacy Statement. Any information that you submit after a change has been posted will be subject to the new provisions.
User Data We Collect
We collect two types of user data: (1) technical data that is automatically collected from all visitors to the Oklahomans for Criminal Justice Reform Site (“Automatically Collected Data”); and (2) data that you voluntarily submit to us (described below under “Voluntarily Submitted Data”).
Automatically Collected Data. We automatically collect and store Internet Protocol (“IP”) addresses and domain names of the originating visitor’s computer on our server and may know some information you have previously provided through cookies. (See the section on “Cookies” below for more information.) We also track the number and frequency of hits per page, as well as length of website visit, using IP addresses and/or session cookies. In addition, if you come to the Oklahomans for Criminal Justice Reform Site from a website link, we may also identify the source of that link.
Voluntarily Submitted Data. We may collect and store Voluntarily Submitted Data, including personal data, that you voluntarily provide, such as your name and postal address, phone number, e–mail address, and similar information, and transactional information, such as giving and action–taking history, when you participate in certain activities on the Oklahomans for Criminal Justice Reform Site, including (but not limited to) when you:
- sign up for our Oklahomans for Criminal Justice Reform e–mail networks;
- send correspondence, place a call, or inform us about a call to your government representative, or send correspondence to a friend (e.g., when you tell–a–friend or send an e–card) or to other targeted representatives through the Oklahomans for Criminal Justice Reform Site;
- register online for an event;
- participate in one of our online petitions or surveys;
- submit feedback to Oklahomans for Criminal Justice Reform; or
- participate in any activity that requires your Voluntarily Submitted Data.
When you send correspondence to a friend, your friend’s email address is only captured by us temporarily in order to complete your send request.
Other Collected Data. We also may collect data concerning your use of the Oklahomans for Criminal Justice Reform Site such as by using an embedded image in an email in order to track whether you open our email communications and using a URL contained in an email we send to you that enables us to identify that you have taken an action using a webpage. We may use this data for a number of reasons, including taking account of your interests in our work so that you do not have to miss the opportunity for us to inform you about, and offer you the chance to take action concerning the Oklahomans for Criminal Justice Reform issues you care about most, and in order to simplify the process of your signing petitions and filling out surveys.
We may transfer a first party Long–term Cookie to your computer. We also may transfer a third party Long-term Cookie onto your computer from parties with whom we have contractual obligations. For the purposes of analytics and video playback, we may use a Long-term cookie. We may use Session Cookies whenever you visit the Oklahomans for Criminal Justice Reform Site for the Site’s interactive applications, such as in our online advocacy. Session Cookies last only as long as long as your browser session. They expire when you close your browser and are not permanently stored on your computer or device. We also use Session Cookies in e–mails containing the HTML–format. If you select “text–only” format preference, emails sent to you will not contain any Session Cookies.
Some of our website analysis and functionality, such as maps and videos, are provided through third–party functionality and require the use of Short–term Cookies. These Short–term Cookies are set to expire within one hour of their being placed on your browser on your computer or device.
How We Use The Data We Collect
In addition to the uses described above, we use Automatically Collected Data to identify the source outside the Oklahomans for Criminal Justice Reform Site of user traffic (for example, umich.edu, or aol.com) so that we can evaluate what content is persuading web users to become involved in the Oklahomans for Criminal Justice Reform’s work. We use Automatically Collected Data, including IP addresses and/or session or short–term cookies, that indicates which sections of the Oklahomans for Criminal Justice Reform Site are most visited so that we can perform website traffic analysis, evaluate the popularity of our different web pages and continue to improve the Oklahomans for Criminal Justice Reform Site. Automatically Collected Data also may be associated with the Voluntarily Submitted Data you provide to us to detect security intrusions or certain unlawful activity.
We use your Voluntarily Submitted Data for various purposes:
- To fulfill the request for which you specifically provided the data, including sharing the data with its intended recipient (e.g., delivering a petition you sign or a letter you wish to send to the recipient of the petition or letter);
- To periodically communicate with you concerning Oklahomans for Criminal Justice Reform matters, such as delivering to you information and updates on our activities and action alerts, unless you opt out of receiving such information and updates;
- To indicate you as the author of any comment you post, including on any Oklahomans for Criminal Justice Reform Site blog or forum, when you opt to identify yourself as the author or when posting such comment requires such identification, and to display any personally identifying or other information you voluntarily include in such comments;
- To personalize the content that you see based on the activities that you have selected on the Oklahomans for Criminal Justice Reform Site;
- To allow you to set and change user preferences; and
- To follow up with you with an email specific to an activity you have participated in or intend to participate in.
The Oklahomans for Criminal Justice Reform Site is hosted by servers in the United States. Accordingly, if you are located outside of the United States, the Voluntarily Submitted Data you provide to us will be transferred to the United States. By submitting your Voluntarily Submitted Data, you consent to its transfer and storage in the United States and its use in accordance with the purposes for which it was originally collected (see below regarding third–party sharing of Voluntarily Submitted Data from non–U.S. residents).
If you are a U.S. resident, we may also from time to time combine your Voluntarily Submitted Data with some publicly available data collected from third parties to improve our services to you and for our own internal marketing, communications, and fundraising purposes.
Third Party Sharing. Generally, we do not share Automatically Submitted Data, Voluntarily Submitted Data or Other Collected Data with third parties. However, we do share such data with those third–party service providers who fulfill your orders or transactions, contact you on our behalf, or facilitate some other aspect of Oklahomans for Criminal Justice Reform activities, services or products, including those third–party service providers who collect, process, store and transmit information we collect on this website on our behalf, those third–party service providers we use to assist us in our fundraising and communications efforts, and website analytics and video media providers who collect data automatically.
Please note that we do not share data from non–U.S. residents with any other third parties (except where required by law, see below), even if a non–U.S. resident has subsequently authorized such use, for example, by checking an opt–in request. To the extent required by law or regulation, we may share information with third parties.
The Oklahomans for Criminal Justice Reform Site uses a third party vendor to store Voluntarily Submitted Data for this campaign. This third party vendor hosts its sites at an Internap collocation facility near Boston as well as in the US East region of Amazon Web Services in Northern Virginia. The Internap facility is SOC 2 certified. More privacy and security information about Amazon’s environment can be found at http://media.amazonwebservices.com/pdf/AWS_Security_Whitepaper.pdf.
The vendor is committed to protect the privacy of Voluntarily Submitted Data stored on its servers.
Your Ability to Choose
When you provide us with your Voluntarily Submitted Data on the Oklahomans for Criminal Justice Reform Site, you can let us know that you do not wish to receive our email communications by unsubscribing to email communications, by un–checking or not checking the subscription request box on the form you are completing, by unsubscribing from further email communications of a specific type following receipt of an email of that type, or by contacting us via postal mail sent to 324 North Robinson Avenue, Suite 100, Oklahoma City, Oklahoma 73102.
Again, please remember that if you are a non–U.S. resident, we will not use your Voluntarily Submitted Data for any purpose other than the one for which it was originally collected regardless of whether you check or un–check a box.
We do not knowingly collect information from children under the age of 13.
The Voluntarily Submitted Data we collect about you is stored on a secure, password protected server and only authorized personnel have access to your information. We use industry–standard encryption technologies with respect to the receipt and transfer of Voluntarily Submitted Data you submit to us on the Oklahomans for Criminal Justice Reform Site and only authorized personnel have access to your information. Nevertheless, despite our best efforts, no transmission over the Internet and no data storage method can be guaranteed to be 100% secure.
Updating Your Data
To update your Voluntarily Submitted Data or to make corrections, you can do so by sending us the update via postal mail sent to 324 North Robinson Avenue, Suite 100, Oklahoma City, Oklahoma 73102.
Comments and Questions
If you have any questions, comments or concerns about this Privacy Statement or our data collection practices or to request that we delete your Voluntarily Submitted Data, you can send us your questions or comments via postal mail sent to 324 North Robinson Avenue, Suite 100, Oklahoma City, Oklahoma 73102.